This privacy policy applies to the website (Kiplot.com), all associated subdomains, and is managed by Kiplot Ltd. (Company Registration No. 09750018), hereinafter referred to as “Kiplot.” It governs the privacy of users who choose to interact with our digital platforms. By using this website, you accept the terms of this policy.

1. Introduction

This policy outlines the necessary privacy protections for users, detailing Kiplot’s responsibilities to safeguard user data and the measures in place to manage, process, and protect personal information. Kiplot is committed to upholding data privacy rights and complying with applicable data protection laws in the regions where we process data, including but not limited to the Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), the California Consumer Privacy Act (CCPA), and other relevant data privacy laws across the United States, Asia, and other jurisdictions.

2. Purpose and Legal Basis for Processing Personal Data

Kiplot processes personal data for the following purposes, as legally required or permitted:

To Provide and Improve Our Services
Kiplot processes data to fulfill requests for our services and to enhance user experience.
Legal Basis: Performance of a contract and legitimate interests.

Marketing and Communications
Kiplot may send updates, newsletters, and promotional materials that may be of interest to you.
Legal Basis: Your consent and legitimate interests.

Responding to Inquiries
We process data to answer questions or requests submitted through our contact forms.
Legal Basis: Legitimate interests.

Compliance with Legal Obligations
We process data to comply with applicable legal and regulatory requirements.
Legal Basis: Legal obligation.

3. Sharing of Personal Data

We may share personal data with the following categories of recipients, strictly limited to the extent necessary for our business operations:

Service Providers: Third-party companies supporting website functionality, analytics, and communication services, such as Google Analytics.

Legal and Regulatory Authorities: When required by law or to protect our rights and the rights of others.

We ensure that all third parties respect the security and confidentiality of your data in line with applicable data protection laws.

4. Your Rights

As a data subject, you have the following rights regarding your personal data:

Right of Access: You can request access to the personal data we hold about you.

Right to Rectification: You can request correction of any inaccuracies in your data.

Right to Erasure: You have the right to request deletion of your data, where permissible.

Right to Restrict Processing: You may request that we limit the use of your data in certain cases.

Right to Data Portability: You can request a copy of your data in a structured, commonly used, and machine-readable format.

Right to Object: You may object to the processing of your data for certain purposes.

Rights Related to Automated Decision-Making: You can object to decisions made solely by automated means.

To exercise any of these rights, please contact our Data Protection Officer at the contact details provided below.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. Generally, this means we will keep your data for seven years after our last interaction.

6. International Data Transfers

Kiplot may transfer personal data to third parties and process it in countries outside the UK, the European Economic Area (EEA), and other regions. We take all necessary steps to ensure that personal data is safeguarded according to applicable data protection standards.

Transfers to Third-Party Service Providers: We may share data with third-party service providers, including data hosting services (such as AWS), analytics providers, and communication service providers. These third parties are carefully vetted, and contracts are in place to ensure they protect your data in compliance with applicable data protection laws.

Cross-Border Transfers and Customer Permission: Where personal data is transferred across jurisdictions, we implement the following safeguards:

• • Customer Consent: For certain customers, we seek prior permission before transferring data across jurisdictions, honoring specific requirements for data handling based on individual agreements.
  • Standard Contractual Clauses: We use data protection clauses approved by relevant regulatory authorities (such as the European Commission) for international data transfers.
  • Binding Corporate Rules: For transfers within the organization and to certain trusted providers, we use binding corporate rules where applicable.
  • Privacy Shield Frameworks: For data transfers to the United States, we ensure compliance with Privacy Shield frameworks where applicable.

These measures ensure that personal data transferred internationally is treated securely and in accordance with this policy.

7. Use of Cookies

This website may use cookies to improve user experience. Cookies are small files saved to your computer’s hard drive that track, save, and store information about your interactions and usage of the website.

We use cookies to tailor your experience on our site. You can opt out of cookies at any time by adjusting your browser’s settings. We use third-party tracking software, including Google Analytics, which saves a cookie to your computer to track visitor usage. To review Google’s privacy policy, click here.

8. Contact & Communication

Users contacting Kiplot do so at their discretion and provide personal details at their own risk. Kiplot complies with the UK GDPR and Data Protection Act 2018 when processing personal data. Personal data submitted may be used to respond to inquiries or provide relevant information. Your details will not be shared with third parties without your consent, and you may opt out of any marketing communications at any time.

9. Email Newsletter

Kiplot operates an email newsletter to inform subscribers about Kiplot’s products and services. Subscriptions are collected in compliance with the Privacy and Electronic Communications Regulations 2003, and users may unsubscribe at any time through an automated system detailed in each email. For a copy of personal information held by Kiplot’s email program, please write to us.

10. External Links

While Kiplot strives to link to reputable websites, Kiplot is not responsible for the privacy practices or content of any externally linked websites. Users should click on external links at their own risk.

11. Social Media Platforms

Engagement through external social media platforms adheres to the privacy terms of each platform. Kiplot will not request personal or sensitive information via social media. We advise users wishing to discuss private matters to contact us through our primary communication channels.

12. Shortened Links in Social Media

Kiplot may share web links on social media. Users are advised to take caution and exercise good judgment before clicking shortened URLs, as social media platforms may be vulnerable to spam or hacking.

DPO Contact

If you have questions about this privacy policy or our data practices, please contact our Data Protection Officer at double click to reveal.